see also:
Contact Us
Suggestions / Complaints
Related Agencies
Related Links
Video Gallery
Tender Notices
RSS Feeds
Mobile Application Ad Link 1
Mobile Application Ad Link 2
    Frequently Asked Questions
    Initiatives
    Statistics
    Related Agencies
    Tender Notices
    Employment
    Suggestions / Complaints
 Ministry of Health Medical Library
 
 Chemistry, Food and Drugs Division
 
 
 
 International Health Regulations (2005)
 
Contacts to Remember
Ambulance:

811

Police:

999

Fire:

990

ODPM:

640-1285

Chemistry, Food and Drugs:

800-CFDD

CDAP:

800-CDAP

 

Home > General
Employment

click on any of the following job-links to go to the detailed description:

SWRHA - Assistant Manager, Hospital Administration
SWRHA - Regional Manager, Liaison Services
SWRHA - Manager, Financial Accounting
SWRHA - Corporate Secretary



 

SWRHA - Assistant Manager, Hospital Administration

Job Summary
This officer will be responsible for the administrative work in the field of hospital administration. The incumbent will be required to assist in the administration of the General Hospital San Fernando. This would involve managing the activities of the ancillary services of the hospital. This position requires the incumbent to work independently using initiative and judgment within the framework of policies and decisions of the governing authority. These would be reviewed by the Manager Hospital Administration for efficiency, through reports and observations.

The incumbent works with Heads of Departments to plan, strategize and coordinate the health services of a hospital. Assistant Manager Administration Hospital (AMHA) supervises departments under Hospital Administration areas of a hospital. The Manager will be required to produce reports to analyze the effectiveness of various departments and work to reach financial goals and maintain budgets.

The Assistant Manager Hospital Administration will report to the Manager Hospital Administration or duly Authorized officer.

Key Functions and Duties

  1. Demonstrates judgment and self-sufficiency in effective problem solving while serving as the administrative and operational resource for the hospital by:
    • Coordinating operations and personnel activities to meet Hospital and Health System objectives related to the provision of services within designated areas.
    • Maintains adherence to practices in Keeping with Health Facilities accreditation standards.
    • Maintaining interface with departmental personnel to ensure there is adequate space and facilities for patient care and coordination of facilities.
    • Institutes programs of preventative maintenance and corrective work to ensure proper functioning of equipment, plant and machinery within departments under his/her purview in the hospital.
    • Determining necessary space, equipment, supplies and support systems to ensuring effective functioning of unit/department.
    • Investigating patient/visitor concerns and implementing appropriate courses of action.
    • Taking corrective action in situations requiring immediate intervention, including interpretation and administration of hospital policy and work rules.
    • Intervening and problem solving for inter-/intra-departmental issues. Facilitates interdepartmental communication, negotiation and decision-making.
    • Communicating pertinent information (verbal and/or electronic) in a timely manner to hospital administration and department leadership.
    • Documenting pertinent information, actions and decisions and communicating to the appropriate leadership.
    • Communicating issues identified by front line staff to appropriate administrative team related to new administrative or departmental initiatives.
    • Planning for disaster management.
    • Planning for and implements appropriate risk management system/policy.
    • Ensuring that there is an appropriate Hazardous Waste Disposal System.
    • Ensuring that the Hospital has uninterrupted sources of clean water and electrical power.
  2. Support clinical, operational and facility services throughout the entire Hospital on a 24-hour basis by:
    • Collaborating with clinical and support staff to ensure that departmental performance meets standards and foster delivery of quality care.
    • Maintaining visibility with hospital staff through rounds.
    • Coaching staff in problem solving, effective communication strategies, and conflict resolution and career path opportunities.
  3. Provide on-site management/leadership of crisis situations to prevent or minimize disruption of services by:
    • Optimizing resources to maintain facility operations.
    • Planning program for inspecting utility systems/housekeeping and sanitation.
    • Ensuring Hospital waste disposal system is efficient and effective.
    • Monitoring emergency action procedures and coordinate activities related to patient/staff evacuation as needed.
    • Functioning as on-site coordinator for internal/external disasters or other major events.
    • Supporting the management of the clinical, professional and administrative staff.
    • Supporting the recruitment and selection of staff.
    • Completing the performance appraisals and assisting in the development of staff.
    • Overseeing the day-to-day management of a specific unit/departments or a service area.
    • Implementing new policies and directives.
    • Gathering and analyzing data and uses it to plan and manage both projects and systems.
    • Working towards ensuring quality and value for money for patients.
    • Setting budgets and maintaining finances within tight constraints.
    • Planning and implementing strategic changes to improve service delivery.
    • Attending meetings, writing reports and delivering presentations to a variety of audiences.
    • Sitting on committees and representing the views of departments and teams.
    • Managing premises, janitorial and service contractors (often via sub-contractors).
    • Supporting ICT systems and plans new provision and development, sometimes for major projects.

Key Knowledge, Skills and Abilities

  • Knowledge of the principles, practices and techniques of hospital administration rules and practices
  • Knowledge in areas such as general administration, financial management, manpower planning, industrial relations and management information systems.
  • Knowledge of the rules, regulations and procedures pertaining to government’s financial and personnel operations.
  • Considerable knowledge of accepted standards and practices of hospital housekeeping maintenance.
  • Extensive knowledge of Infection Prevention & Control.
  • Knowledge of Quality Improvement and Corrective Action Plans
  • Extensive knowledge of Health Sector Reform process.
  • Excellent oral and written communication skills.
  • Strong leadership skills.
  • Strong analytical, critical thinking and problem solving skills.
  • Ability to work as a team.
  • Ability to prepare comprehensive reports.

Required Qualifications, Training and Experience

  • Bachelors Degree in Management or any related discipline.
  • At least eight (8) years health care experience in a similar or related job function, five (5) of which must be at a Managerial/Supervisory level.
  • Training and experience in strategic management principles and practice.
  • Advanced computer literacy in Microsoft Office Suite.

Submission of Applications
All applications should be submitted with a detailed Curriculum Vitae, copies of relevant certificates, Birth Certificate, a Police Certificate of good character, a contact number and two (2) testimonials by 
May 09, 2017. All applications should be addressed (with the name of the position applied for, clearly labelled, on the outside of the envelope) to:

Chairman of the Human Resources Committee
South-West Regional Health Authority
Office of the Chairman of the Human Resources Committee, Level 8
San Fernando Teaching Hospital
Chancery Lane, San Fernando

For enquiries contact 225-4325 ext. 5051/5050

UNSUITABLE/INCOMPLETE/LATE APPLICATIONS WILL NOT BE ACKNOWLEDGED

Certificates acquired at foreign universities MUST be supported by certified transcripts as well as evidence that the completed programme is accredited in Trinidad and Tobago.

[back to top]






 

SWRHA - Regional Manager, Liaison Services

Job Summary
The Regional Manager, Liaison Services manages/co-ordinates activities of the Community Liaison Unit (CLU) that are necessary for surveillance of communicable and non-communicable diseases and also Discharge Planning and follow up care of clients admitted to the San Fernando General Hospital.

The Regional Manager, Liaison Services will report to the General Manager, Nursing.

Key Functions and Duties

  • Ensures knowledge is evidence based and contemporary.
  • Ensures clients and relatives are provided with the information necessary for them to make informed decisions about health care.
  • Ensures that staff act advocates for all clients.
  • Plans programs for timely and appropriate intervention for continuity of care for clients prior to and upon discharge.
  • Ensures practice and conduct are guided by the Hospital’s and Health Authority’s policies and guidelines.
  • Ensures all records and documentation including any electronic records, are accurate, legible and reports are completed in a timely manner.
  • Takes responsibility for the development, implementation and evaluation of programs for discharge planning of patients and surveillance of communicable and non-communicable diseases both according to unit policies and research in the hospital.
  • Ensures appropriate education and counselling of programs for all clients referred to and visiting the Patient Education and Counselling Centre.
  • Guides and support staff when dealing with patients/relatives in stressful and emotional situations.
  • Liaises with all agencies and disciplines to ensure continuity of care e.g. GP, health visitor and other members of the primary health care team.
  • Leads by example, demonstrating a proven record of sound leadership, management skills, courtesy and diplomacy, when dealing with colleagues and the general public.
  • Participates in the recruitment and selection of staff.
  • Maintains staff morale and the promotion of good working relationships.
  • Provides supervision and support to all staff, thereby assisting in their professional growth and development.
  • Ensures that all policies and procedures are strictly adhered to by all members of staff and initiate disciplinary procedures when necessary.
  • Coordinates meetings with heads of departments, the surveillance nurses and other community health staff.
  • Works collaboratively with members of the multidisciplinary team to communicate, inform and provide care.
  • Identifies areas of care provision within the unit that require development or reworking to improve efficiency and/or patient experience.  Gathers information and develops a proposal for consideration.
  • Manages the efficient running of the CLU ensuring the most effective use of staff, and resources.  This will include annual leave allocations.
  • Manages conflict and improves team dynamics to best enable cohesive working relationships.
  • Ensures that there is a safe and clean environment for staff, patients and visitors while implementing the institution’s Health and Safety at Work policies - dealing with and reporting mishaps/adverse events brought to the attention of this office.
  • Participates in the collection of information and statistics for Audit and Health Planning.
  • Ensures that any complaints received from patients and/or their relatives are dealt with appropriately.
  • Participates in the formulating of procedures, policies and protocols for the unit.
  • Participates in Performance Appraisals.
  • Identifies training and development needs supported by the preparation of regular Personal Development Plans.
  • Ensures that professional knowledge is continuously updated for self and staff and in-service training is arranged as necessary.
  • Assists the Training Unit in the provision of an ideal learning environment and teaches the principles of good nursing practice to other staff working within the team, thus enabling optimum care to be given to patients/clients and families in the institution and the community.
  • Participates in the establishment and maintenance of a mentorship system so that learners and newly qualified staff are supported and guided.

Key Knowledge, Skills and Abilities

  • Experience in community health and public health surveillance.
  • Knowledge of statutory regulations governing nursing and midwifery.
  • Knowledge of primary care issues at both the strategic and national levels.
  • Practice underpinned by research based evidence and theory.
  • Knowledge and understanding of managerial responsibilities.
  • Ability to establish and maintain effective working relationships with other agencies e.g. National Surveillance Unit (NSU) & IVD.
  • Excellent interpersonal, communication and counselling skills.
  • Excellent Leadership skills – calm positive style.
  • Ability to manage conflict and maintain composure.
  • IT skills – competent in Microsoft Office and awareness of data quality issues.
  • Confident teaching & presentation skills.
  • Report writing skills.
  • Time management skills.
  • Ability to initiate change and participate in generating new policies and procedures.
  • Ability to co-ordinate and delegate.
  • Ability to motivate and manage staff effectively.
  • Be adaptable, flexible, achieve deadlines and work under pressure
  • Be committed to the organization and achieving departmental goals.

Required Qualifications, Training and Experience

  • A first degree in Nursing.
  • Current registration (RN, LM) with the Nursing Council of Trinidad and Tobago.
  • A Diploma in District Health Visiting.
  • A Certificate in Disease Surveillance Training or other relevant training.
  • A minimum of six (6) years of community health nursing experience.
  • Member of a professional nursing body will be an asset. 
  • Experience working in all aspects of secondary care.

Submission of Applications
All applications should be submitted with a detailed Curriculum Vitae, copies of relevant certificates, Birth Certificate, a Police Certificate of good character, a contact number and two (2) testimonials by 
May 02, 2017. All applications should be addressed (with the name of the position applied for, clearly labelled, on the outside of the envelope) to:

Chairman of the Human Resources Committee
South-West Regional Health Authority
Office of the Chairman of the Human Resources Committee, Level 8
San Fernando Teaching Hospital
Chancery Lane, San Fernando

For enquiries contact 225-4325 ext. 5051/5050

UNSUITABLE/INCOMPLETE/LATE APPLICATIONS WILL NOT BE ACKNOWLEDGED

Certificates acquired at foreign universities MUST be supported by certified transcripts as well as evidence that the completed programme is accredited in Trinidad and Tobago.

[back to top]









 

SWRHA - Manager, Financial Accounting

Job Summary
The Manager, Financial Accounting is responsible for directing and coordinating the key operations of the Financial Accounting Section of the Finance Department, which involves financial reporting, cash and debt management, receivables, payables and payroll to achieve the department’s operational objectives in accordance with the organization’s strategic goals.  Work includes maintaining compliance with statutory and legal requirements and presentation of annual Financial Statements in accordance with the International Financial Reporting Standards (IFRS). He/she is also responsible for providing technical assistance and training to subordinates.

Key Functions and Duties

  • Assists the General Manager Finance in determining the strategic goals for the Unit and developing strategies to execute, implement and achieve the objectives set.
  • Manages the day-to-day operations of the Financial Accounting Unit by identifying establishing and executing departmental plans and policies.
  • Assists in the development of the financial policies and procedures.
  • Completes management reports as required by the Board of Directors, the Ministry of Health and other Regulatory Agencies.
  • Produces monthly/annual Financial Statements.
  • Coordinates the annual audit of the account by the Auditor General and any financial audits by the Internal Audit Department.
  • Coordinates the capture of accounting transactions through the accounts payables, receivables, and general ledger and payroll modules on the financial management information systems.
  • Assists in the administration of the Financial Management Information Systems, making updates, and assisting in upgrade of the software, as needed.
  • Develops, monitors, and reviews complex financial calculations and reports, including month-end reconciliations/analyses in relation to accounts payables, cash receivables, capital expenses, payroll and benefits, and associated general ledger entries.
  • Establishes and reviews internal financial controls making recommendations and implementing changes in the financial policies and procedures as needed.
  • Ensures timely payments to suppliers and employees within contractual and statutory requirements.
  • Performs reviews of expenses and postings to the general ledger to ensure the accuracy of data and reliability of information presented in reports.
  • Supervises & motivates staff to a high level of performance; administers personnel and disciplinary actions and resolves grievances.
  • Manages treasury operations, including cash management, banking, debt, and investments ensuring operational compliance with established policies and procedures.
  • Manages change to ensure the team adopts a culture of continuous improvement.
  • Drives improvements in financial processes to promote financial and operational compliance.
  • Participates in sensitive, technical and special projects.
  • Participates in preparing department personnel utilization plans and budgets.
  • Provides guidance and sensitize accordingly all relevant stakeholders as to established company and departmental policies and procedures and application thereof.
  • Establishes key performance indicators and metrics to measure and assess both departmental and staff performance in accordance with set department and individual deliverables.
  • Liaises with internal and external stakeholders to establish and build customer relationships and improve synergies.
  • Maintains external relationships with patients, banks, auditors, suppliers, debtors.
  • Interacts with Ministry of Health Officials and other relevant parties.
  • Performs any other related duties so assigned.

Key Knowledge, Skills and Abilities

  • Knowledge in Laws and regulations that affect the operations e.g. NIS Act, Vat Act, RHA Act, PAYE Act, Audit and Exchequer Act, Companies Act.
  • Knowledge in Procurement laws and methodologies.
  • Asset Management.
  • Project Management.
  • Financial acuity.
  • Customer service.
  • Microsoft suite.
  • Financial Information System.
  • Leadership and teamwork skills.
  • Communication.
  • Critical Thinking and analysis.

Required Qualifications, Training and Experience

  • Professional Accounting designed such as ACCA/CPA/CMA/CGA/CIMA.
  • At least eight (8) years’ work experience in an environment with at least five (5) years in a supervisory role. 

Submission of Applications
All applications should be submitted with a detailed Curriculum Vitae, copies of relevant certificates, Birth Certificate, a Police Certificate of good character, a contact number and two (2) testimonials by 
May 02, 2017. All applications should be addressed (with the name of the position applied for, clearly labelled, on the outside of the envelope) to:

Chairman of the Human Resources Committee
South-West Regional Health Authority
Office of the Chairman of the Human Resources Committee, Level 8
San Fernando Teaching Hospital
Chancery Lane, San Fernando

For enquiries contact 225-4325 ext. 5051/5050

UNSUITABLE/INCOMPLETE/LATE APPLICATIONS WILL NOT BE ACKNOWLEDGED

Certificates acquired at foreign universities MUST be supported by certified transcripts as well as evidence that the completed programme is accredited in Trinidad and Tobago.

[back to top]









 

SWRHA - Corporate Secretary

Job Summary
The Corporate Secretary will be required to provide Corporate Secretarial Services for the operations of the Authority’s Board of Directors and designated Sub-Committees.  The officer will also be responsible for ensuring that the Authority complies with the laws of Trinidad and Tobago and maintains standards of corporate governance. He/She must have a thorough understanding of the laws that affect his/her areas of work and is required to assume responsibility for administering the support services of the Board of Directors. The Corporate Secretary must be familiar with technical and managerial terminology and is required to have a high level of competence. The incumbent must be self-confident, strong, assertive and be able to be entrusted with confidential information.

The Corporate Secretary will report to the Chairman of the Board of Directors.

Key Functions and Duties

  • Providing Corporate Secretarial Services to the Board and all Board Committees which includes: (arranging and convening Board Meetings, attending Board and Committee meetings, recording minutes and decisions of meetings of the Board, maintaining accurate records of all proceedings, reviewing and preparing Notes to the Board; reviewing papers for submission to the Board; ensuring that documents are properly stored and filed; advising the Board on good corporate governance and related issues).
  • Advises on the statutory requirements of the Authority as per the Regional Health Authorities Act of 1994 and other relevant legislation impacting on or related to the Regional Health Authority. 
  • Provides legal advice to the Board.
  • Receives the Board’s registered office documents, correspondence etc. addressed to the Chairman of the Board. 
  • Prepares budgets for the expenditure of Board meetings, such as lodging, transportation and meals for members.
  • Prepares memos, letters and other correspondence for the Board.
  • Monitors and advises the Board on the necessary changes in regulatory management and legislation.
  • Undertakes additional duties and responsibilities incidental to and commensurate with the corporate role of the post as agreed with the Chairman.

Key Knowledge, Skills and Abilities

  • Must have in-depth knowledge of the Regional Health Authorities Act of 1994.
  • Must possess knowledge of legal and administrative practices and principles. 
  • Sound understanding of the institutional and operational framework in which the Authority operates.
  • Knowledge of the Health Sector would be considered an asset.

Required Qualifications, Training and Experience

  • A Bachelor’s degree in Corporate Law/LLB Degree.
  • Legal Education Certificate (LEC) would be an asset. 
  • A Diploma in Business Administration or Management would be an asset.
  • Certification at the level of Administrative Professional Secretaryship (A.P.S.)/Administrative Corporate Secretaryship (ACS) or equivalent would be an asset.
  • Minimum of Five (5) years progressive work experience in law with emphasis on Corporate Secretarial Services. 

Submission of Applications
All applications should be submitted with a detailed Curriculum Vitae, copies of relevant certificates, Birth Certificate, a Police Certificate of good character, a contact number and two (2) testimonials by 
May 02, 2017. All applications should be addressed (with the name of the position applied for, clearly labelled, on the outside of the envelope) to:

Chairman of the Human Resources Committee
South-West Regional Health Authority
Office of the Chairman of the Human Resources Committee, Level 8
San Fernando Teaching Hospital
Chancery Lane, San Fernando

For enquiries contact 225-4325 ext. 5051/5050

UNSUITABLE/INCOMPLETE/LATE APPLICATIONS WILL NOT BE ACKNOWLEDGED

Certificates acquired at foreign universities MUST be supported by certified transcripts as well as evidence that the completed programme is accredited in Trinidad and Tobago.

[back to top]












For more information, please click here

For more information, please click here


[back to top]








 



     Home  |  News  |  Events  |  FAQs  |  Downloads  |  Related Links  |   RSS Feeds  |  Contact Us
The Ministry of Health - Trinidad and Tobago
#63 Park Street Port-of-Spain, Trinidad and Tobago.   Phone: 868-627-0010